The Accounts and Treasury Officer is an integral part of the Museum of Australian Democracy (MoAD) Finance Team and focuses primarily on accounts payable, accounts receivable and treasury operations. The Accounts and Treasury Officer reports to the Finance Officer and ensures financial operations are performed to a high quality within required timeframes.
The key duties of the position include:
Under the direction of the Finance Officer, the Accounts and Treasury Officer will be required to:
- Perform the accounts receivable and payable function with regard to appropriate government regulations and internal procedures. This includes checking delegations, ensuring appropriate coding, cost center allocation and internal budget checks.
- Follow up aged accounts receivable, confirming expected payment dates and re-issuing invoices as appropriate under the Accountable Authority Instructions.
- Assist with managing the finance query email inbox and provide advice to staff, creditors and debtors as required.
- Assist with the administration of finance systems such as the credit card acquittals and the purchase to pay system, including quality assurance activities and importing/exporting data between systems.
- Assist with banking, which includes counting donations, banking cheques and preparing payment runs.
- Assist in month end reconciliations and basic asset management activities.
- Undertake general administration duties that include but are not limited to: Filing; collating and binding reports; advising IT section of changes to intranet and internet general administration sites; coordinate and provide assistance to OPH staff with travelling requirements; assist in the general running of the finance function as required. Prepare month and year-end balance sheet reconciliations.
- Other finance functions as advised.
Eligibility
To be eligible for this position at MoAD, applicants must:
- be an Australian Citizen; and
- have a security clearance or be willing to undertake the process to obtain a baseline clearance (after commencement); and
- be willing to provide identity documents and undergo an identity pre-employment check through a Document Verification Service, if you are deemed to be the successful candidate.
Notes
This position is Ongoing
Suitable candidates may be placed in a merit pool from this selection process and the pool may be used to fill similar ongoing or non-ongoing roles. Non-ongoing vacancies filled from a merit pool may be offered as a specified term.
