The Museum of Australian Democracy’s (MoAD) Exhibitions team works collaboratively across the organisation to develop engaging, educational, and inspiring displays. The team partners with curatorial, engagement, and interpretation specialists to manage exhibitions from concept through to public presentation. A key component of this work includes delivering MoAD’s national travelling exhibition program, which extends the museum’s reach and impact across Australia.
The Exhibition Officer plays a vital role in supporting the delivery of MoAD’s travelling exhibitions, including the flagship Behind the Lines exhibition. Working closely with the broader Exhibitions team and other internal stakeholders, the Exhibition Officer provides essential administrative and operational support to ensure the smooth coordination and delivery of touring programs.
Key responsibilities include researching and confirming host venues, maintaining strong relationships with venue partners, and acting as the first point of contact during display periods. The role also supports the development of touring documentation such as manuals and installation guides, coordinates logistics and travel arrangements for museum staff, and assists with the preparation of venue reports and monthly visitation data. Additionally, the Exhibition Officer helps organise meetings and communications with both internal teams and external stakeholders.
This position is based at the Museum of Australian Democracy at Old Parliament House in Canberra. While it supports the travelling exhibition program, regular travel is not a requirement of the role.
The key duties of the position include:
Under the supervision of the Senior Exhibition and Travelling Exhibitions (TravEX) Coordinator, the APS4 Exhibition Officer will:
- Assist in the preparation and coordination of key documentation for travelling exhibitions, including itineraries, project schedules, loan agreements, contracts, inventory lists, installation manuals, evaluation reports, and promotional materials.
- Support the safe and efficient transportation of exhibitions, ensuring all handling, packing, and transit procedures comply with museum standards and best practices.
- Monitor and track project expenditures to ensure exhibition deliverables are completed within approved budgets – work with external providers to obtain quotes for freight and other requirements.
- Liaise with venues to obtain feedback, evaluation reports, and maintain monthly visitation data which contributes to internal reports and grant applications.
- Liaise with internal and external stakeholders including artists, curators, designers, fabricators, and venues to support the successful planning and delivery of exhibitions.
- Identify and assist in resolving logistical challenges related to transport, installation, and venue-specific requirements.
- Maintain and update databases, ensuring accurate and up-to-date records of artworks, exhibition components, and venue information.
Eligibility
To be eligible for this position at MoAD, applicants must:
- be an Australian Citizen; and
- have a security clearance or be willing to undertake the process to obtain a baseline clearance (after commencement)
- be willing to provide identity documents and undergo an identity pre-employment check through a Document Verification Service, if you are deemed to be the successful candidate.
Notes
Suitable candidates may be placed in a merit pool from this selection process and the pool may be used to fill similar ongoing or non-ongoing roles. Non-ongoing vacancies filled from a merit pool may be offered as a specified term.
Applicants may have their application and assessment results shared with other Australian Public Service (APS) agencies looking to fill similar roles
