Queensland Museum is seeking an energetic and flexible individual to join the delivery team for the 2019 festival. The ideal candidate will demonstrate excellent organisation and customer service skills, along with solid administrative skills and excellent attention to detail. The World Science Festival Brisbane is a small, high-performing team within the Queensland Museum. To thrive in this fast-paced environment you will embrace working collaboratively with colleagues across all Queensland Museum Network.
Key responsibilities
The Administration Officer will:
1. Manage administrative functions for World Science Festival Brisbane in accordance with policy and procedure including:
- Coordinating accounts payable and receivable in accordance with procedures
- Maintaining records of corporate credit card usage and completing monthly statement reconciliations
- Coordinating document flows to and from the work unit
- Maintaining confidential filing and records management
- Providing diary management and confidential executive support to the World Science Festival Brisbane leadership team
- Coordinating staff travel requirements including approval applications and reporting
- Organising catering for business meetings and small-scale events
2. Act as primary point of contact for all public enquiries for World Science Festival Brisbane, ensuring follow-up action is completed within agreed customer service timeframes.
3. Assist the Executive Producer to manage human resource requirements including recruitment documentation, timesheets, leave balances and human resource files.
4. Attend meetings and prepare agendas, minutes and other papers. Identify and track issues and actions requiring follow up.
5. Coordinate guest lists, mail-outs and RSVPs for World Science Festival Brisbane events.
6. Comply with Queensland Museum Network policies, procedures and appropriate legislation.
7. Other duties commensurate with skills, experience and requirements as directed by the World Science Festival Brisbane leadership team.
For more information or to apply visit: JobsQld.
