Canterbury Museum is seeking an Administration Assistant to support its central office, mainly working with the Director’s Executive Assistant.
You will have proven ability in office administration, with great attention to detail. No job will be too big or too small, and you will work collaboratively alongside the EA in providing support to the senior team. You will have experience with the MS Office suite, particularly Microsoft Word and PowerPoint, and working knowledge of filing. An ability to deal with both paper-based and electronic filing is essential. Prior experience in administrative support at a senior level is an advantage. As you would be handling filing and correspondence from the Director’s office, a high level of discretion is required.
Key attributes
The following job competencies, qualifications and experience represent an ideal applicant. It is recognised that not all candidates will meet all criteria.
(a) Job Competencies
Knowledge
- proficient computer skills and in-depth knowledge of relevant software such as MS Office
- knowledge of standard office administrative practices and procedures
- sound knowledge of English grammar, punctuation and spelling
- a reasonable knowledge of tikanga Maori and a willingness to learn more
Skills
- organisation and planning skills
- ability to prioritise workload
- highly developed written and oral communications
- information gathering and monitoring skills
- initiative and ability to self-manage and work under pressure
- keen eye for detail and accuracy
Behaviour
- trustworthy and reliable
- ability to maintain absolute confidentiality
- ability to relate to many different people and form appropriate working relationships
- tactful, efficient and courteous manner in dealing with other staff, visitors and public
- broad-minded, flexible approach with a sense of humour and fun.
(c) Experience
The position will require:
- at least one year of proven experience as an administrator, ideally including some support at
senior management level - experience in the use of a variety of office systems
- experience in dealing with people at all levels.
To find out more about this position and how to apply please visit the careers page on the Canterbury Museum website.
