Museums Victoria, Australia’s largest public museum organisation is seeking an Administration Assistant, Museums Victoria Directorate.
Museums Victoria is a diverse and exciting place to work. Across our venues – Melbourne Museum, Royal Exhibition Building, Bunjilaka Aboriginal Cultural Centre, Immigration Museum, Scienceworks, Melbourne Planetarium, and IMAX cinemas – we present unique and exceptional experiences for more than 2 million visitors each year, who come from all over Australia and around the world to be inspired and to learn about themselves and the universe we inhabit. To learn more about Museums Victoria, please visit https://museumsvictoria.com.au/about-us/
We are looking for an enthusiastic, energetic individual to join the Directorate team in providing administrative support to the Museums Victoria Directorate Office, including the Executive Assistant to the CEO and the Chief, Governance and Communications Officer.
Working with Museums Victoria Directorate team, core functions of this position include:
- Perform administrative duties for the CEO’s Directorate, including responding to enquiries, raising requisitions, preparing claims and acquittals, ordering stationery/ office supplies, providing hospitality and catering requirements for visitors and meetings, and coordinating arrangements with relevant internal and external stakeholders.
- Assist the Executive Assistant with the CEO’s travel arrangements and expense acquittals; contribute to the development and maintenance of filing management systems.
- Manage, coordinate and respond to meeting requests for the Chief of Staff as well as manage meeting room bookings; maintain the upkeep of the meeting rooms and Directorate office space.
Relevant skills and attributes:
- Demonstrated experience in all aspects of administrative work within a senior management environment including finance procedures and minute taking; demonstrated ability to undertake the role of the EA to the CEO, when required.
- High level of professionalism, initiative, attention to detail and accuracy, as well as the ability to work independently in a small unit; maintain confidentiality and exercise judgement regarding sensitive issues; problem solve; effectively prioritise tasks and contribute and deliver effectively in an environment of tight deadlines and constant and rapid change.
OTHER INFORMATION:
Reporting to Chief, Governance & Communications Officer, this is an exceptional opportunity for a committed individual to apply their skills and gain experience in supporting the delivery of administrative services and projects within the Museums Victoria Directorate.
For more information or to apply visit: JobsVic.
