Administrative Assistant – WAM

About us

The Western Australian Museum is a vibrant centre of inspiration, learning and enjoyment for everyone. It preserves, documents and shares collections relating to the State’s natural and cultural heritage. It collaborates with people across Western Australia to share the stories and voices of diverse communities. It works alongside national and international organisations, contributing to global research, promoting life-long learning, and developing and hosting world-class exhibitions.

About the role

As the Administrative Assistant, you provide professional-level administrative and secretarial support to the site Manager and staff at the WA Museum Boola Bardip, including administration related to Finance and Human Resource processes.

About you

We are looking for an enthusiastic, super-organised individual with high-level office administrative experience who enjoys working in a fast-paced and diverse environment.

The successful applicant will be expected to:

• Provide direct administrative support to the site Manager including basic financial and human resources administrative processing.
• Arrange meetings with internal and external stakeholders including the preparation of meeting agenda, set up meeting rooms/teleconference facilities, and take Minutes as required.
• Perform research per requests/enquiries, including analysis of documents, and coordinating of information as required.
• Undertake general records and file management, utilising the Museum’s electronic Information Management System (viz., Content Manager/TRIM).

If you experience technical difficulties applying online, please contact the RAMS Helpdesk on 1300 733 056, in the first instance. For information about the process, you can contact Human Resources on (08) 6552 1718.

Eligibility to Apply

To be eligible for appointment, applicants must have a valid working visa (for fixed term appointments) or be an Australian citizen, permanent resident, or have a visa to live and work indefinitely in Australia (for permanent appointments) at the time of application.

A current (within 6 months) National Police Clearance Certificate will be required prior to commencement of employment, as per the Department’s Police Record Screening Policy.

Pool Recruitment

This Pool will be open for a period of 12 months from the day after the breach of standard claim period closes.  Applicants found suitable for this Pool, may be considered for subsequent, similar vacancies with the WA Museum for the duration of the Pool.

Permanent, fixed-term, full-time, and part-time appointments may be offered as vacancies arise across all Museum locations; however, an appointment is not guaranteed.

Equity and Diversity

The WA Museum is an equal opportunity employer and is committed to creating an equitable and diverse working environment and providing opportunities for Aboriginal and Torres Strait Islander people, people with disabilities, people from culturally diverse backgrounds and young people. The Museum values the importance of a work environment which is representative of the wider community, and which supports a variety of perspectives.

Subsequent Vacancies

Applicants found suitable but not recommended for this vacancy, may be considered for subsequent similar vacancies at the WA Museum for a period of 12 months, in accordance with Part 5 (General Appointment) of the Commissioner’s Instructions No. 2: Filling a Public Sector Vacancy.

For more information or to apply visit: JobsWA.