Contracts & Procurement Manager – ANMM

The position will also manage capital projects to achieve cost, technical and quality objectives.

The key duties of the position include:

• Partner with key business stakeholders to develop innovative procurement and category management strategies to meet specific business needs, manage risk and deliver value for money.
• Develop, co-ordinate and lead key sourcing activities and major procurements to establish supply arrangements that meet business needs.
• Manage major tender processes for the museum including preparing, issuing and documenting Procurement Plans, Requests for Tender (including draft contracts) and Tender Evaluations, ensuring the ANMM Procurement Policy, Commonwealth procurement rules and relevant legislative and regulatory compliance requirements are met.
• Document procurement processes, decisions, and contractual arrangements to provide an audit trail for probity and audit purposes.
• Research, develop, implement and review organisational procurement policy, procedures, systems and standards to effectively support business procurement needs, identify and mitigate procurement risk, and meet all legislative and regulatory compliance requirements.
• Engage and advise key stakeholders on policies, procedures, systems, and standards to enable them to deliver effective, outcomes-focused procurement activities across the organisation including providing formal training as well as general guidance on the ANMM Procurement Policy and Commonwealth Procurement Rules.
• Advise on appropriate procurement governance and performance management mechanisms to monitor, co-ordinate and improve procurement activity and performance.
• Maintain a comprehensive, up-to-date suite of current procurement templates including procurement plans and contract templates for use by museum staff, ensuring templates are updated for relevant legislative and other regulatory compliance changes in a timely manner.
• In consultation with the Head of Projects and Workplace Strategy, formulate, run tenders for, and maintain a current museum procurement panel of vendors for use by the museum.
• Proactively identify and address procurement risks and mitigation strategies to meet organisational compliance requirements.
• Conduct quarterly desktop audits on a random selection of cross-museum procurements to ensure the ANMM Procurement Policy and documentation requirements have been met, ensuring any exceptions are satisfactorily addressed on a timely basis.
• Manage capital projects to achieve cost, technical and quality objectives, ensuring a strong governance framework (including risk management) is applied.
• Provide a safe working place for all contractors and visitors within construction sites for the duration of the multiple projects, making sure that Safe Work Method Statements (SWMS) are followed.
• Fulfil the key competencies of the classification of this position as defined and described by the Integrated Leadership System (ILS).
• Any other lawful and reasonable request made within this position.

Eligibility

• Appropriate tertiary qualification or relevant, equivalent professional experience in procurement and contract management.
• Experience managing service provider contracts including service level requirements.
• Demonstrated experience in the management of Government procurement processes including tender processes.
• Demonstrated ability to initiate, manage and complete capital projects on time, within budget, to achieve defined technical and quality objectives.
• Knowledge and understanding, and proven ability to apply project and contract management methodologies and techniques particularly as applied to construction and refurbishment projects, including procurement processes.
• Liaison and communication skills of a high order, including the capacity to negotiate and communicate on behalf of the museum.
• Demonstrated ability to work effectively with a range of stakeholders to determine their requirements for new or improved facilities and services, and by negotiation and compromise, develop cost effective solutions.
• Demonstrated ability to take initiative and deliver effective outcomes working both independently and in a collaborative multi-disciplinary team.