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This new position has been created to support the operation of a new design office that oversees and directs all exhibition and interior design projects, from project conception to execution, utilising both in house staff and external contractors. The Design Office consists of three core elements Management and Commissioning, Design Documentation and Fabrication.

Working in partnership with the Museums ICT section, a key responsibility of the Design Office Manager would be to consolidate and upgrade the existing Design Digital Asset Management system and introduce a more robust resource tracking methodology. The Design Office Manager is the chief point of liaison with the Museum Finance Department, Special projects section and ICT and any external contractors required to assist with implementing initiatives

Organisationally the Design Office would assume responsibility for the archiving and accessing of all exhibition content, coordinating copyright and IP clearances, tracking and resolving exhibition maintenance issues and managing design contracts below $1,000,000 including commissioning new projects.

The key duties of the position include:

  • Establish and maintain standards and requirements for 2D and 3D exhibition design documentation to be used in-house and by contractors including: acceptable CAD design software; document registration including trackable issue and client approval; formats, requirements and nomenclature for Concept, Developed and Tertiary design documentation stages; file transfer and storage.
  • Establish and maintain standards and requirements for documentation and file storage of exhibition audio-visual, virtual, interactive and other interpretive media including trackable version/issue and client approval.
  • Arrange to digitise and archive existing paper based building and exhibition design documentation and work with the Museum’s Facilities and Project Branch to integrate all existing and future documentation of building engineered services, structures and materials.
  • Review current Design documentation systems and institute upgrades utilising existing and new resources as necessary.
  • In partnership with ICT make recommendations and introduce a specialised graphic design data storage system capable of storing 10 + years of historical data and new material likely to be generated over the next five years.
  • Support the Head of Exhibitions and Collections implement a work program for all sections of the Design Office of work and associated reporting accountabilities.
  • Coach, manage and train Design Office staff and contractors in the operation of standardised software systems associated with the storage and retrieval of data, specialist design and project management software’s.
  • Work in close cooperation with the Museums building management team to maintain a working knowledge of the Building Management System and computerised lighting control.
  • Ensure all staff and contractors are equipped with appropriate hardware and software with up to date licences.
  • Manage the Design Office Budget and financial reporting system.
  • Support Design and Project Management staff with documentation and compliance issues to ensure management audit standards can be met.
  • Other associated duties as directed by the Head of Exhibitions and Collections.


  • A minimum five years’ experience in a similar position within a design environment.
  • Strong technical skills with the proven ability to master new design based computer systems.
  • Good teaching skills and the ability to work with non-specialists to promote professional best practice in the storage and retrieval of data within a design environment.
  • Experience in the analysis and management of design contracts.
  • A collaborative approach to problem solving.
  • Experience in financial reporting.
  • Appropriate technical qualifications.
  • Proven understanding of the work of museums and the technical aspects of exhibition design and fabrication.

For more information or to apply visit: APSJobs.