Events and Ceremonies Coordinator – AWMM

Commemoration and Visitor Engagement (CVE) Section is part of the Public Programs Branch. The Section delivers the Memorial’s visitor experience across commemorative, interpretive and visitor service platforms 364 days a year. The Section comprises of four teams:

• Visitor Services
• Education
• Events & Ceremonies
• Last Post Ceremony

Team Overview:
There are twelve positions in the Events and Ceremonies team. The annual program delivered by the team includes:

• Three major national ceremonies
• Approximately 70 commemorative ceremonies
• Approximately 10 visits for Heads of State or Head of Government
• Approximately 250 VIP visits per year
• Delivery of corporate events and launches

As a member of the Events and Ceremonies team you will be required to work on and assist with a number of these projects, often simultaneously and within strict time frames. To perform well in this role a strong attention to detail, the ability to prioritise and manage tasks effectively, and good communication skills are essential.

Notes:

• Please note there are no media or marketing aspects to this position.
• This position will be required to work outside core business hours, weekends and public holidays.
• An order of merit may be established to fill similar positions within the next 12 months.

Responsibilities:

• Under general direction and working within established frameworks, coordinate and oversee the implementation of allocated events and ceremonies and VIP visits.
• Prepare documentation relevant to the delivery of events and ceremonies and contribute to the ongoing development and review of events and ceremonies procedural documentation.
• Establish and maintain productive working relationships with both internal and external stakeholders, contractors, and third party agencies.
• Actively participate and contribute to team and section meetings, prioritising work, sharing information and ideas, and undertaking joint planning, problem solving and service initiatives development (including financial, business and strategic planning).
• As required, provide guidance and support to staff in the delivery of their assigned projects and tasks.
• Represent the Memorial at meetings and various forums as required and manage client and stakeholder expectations.