The Events and Ceremonies team coordinate and deliver the Anzac Day and Remembrance Day national commemorations, annual minor ceremonies and events and official visits to the Memorial.
Under limited direction, working both individually and as a member of the team, the Events and Ceremonies Coordinator will coordinate and oversee the planning and delivery of assigned ceremonial and event projects; and VIP visits. They are also required to manage effective and productive working relationships with internal and external stakeholders, contractors and third party agencies.
The position requires demonstrated recent experience in events and/or project management; excellent administrative and communication skills with a strong attention to detail; experience in procurement, WHS and event technical requirements, together with high level stakeholder management experience and the ability to prioritise and manage multiple projects simultaneously.
Additional notes:
- This role is required to work outside of core business hours, on weekends and public holidays as required.
- There are no media or marketing aspects to this position.
- A written task will be included in the recruitment process.
- An order of merit may be established to fill similar positions within the next 18 months.
Responsibilities:
- Under limited direction and working within established frameworks, coordinate and oversee the delivery of allocated events and ceremonies and VIP visits.
- Provide clear and concise guidance relating to ceremonial formats, protocols and technical specifications as required.
- Prepare documentation and correspondence to a high standard, and contribute to the ongoing development of operational documentation, contracts, procedures and policies; and other administrative tasks as required.
- Establish and maintain productive working relationships with both internal and external stakeholders, contractors, and third party agencies.
- As required, provide support to staff in the delivery of their assigned projects and tasks.
- Represent the Memorial as required and manage client and stakeholder expectations.
- Actively participate and contribute to team and section meetings, prioritising work and sharing information and ideas.
- Undertake manual handling and movement of a wide range of objects including but not limited to electrical and audio visual equipment, bollards, barriers and other items used in the delivery of events and ceremonies.
The Memorial is committed to workplace diversity and maintains an environment that values the contribution of people from different backgrounds, experiences, and perspectives. The Memorial welcomes applications from Aboriginal and Torres Strait Islander people, veterans, mature age people, people from diverse backgrounds and people with a disability. To be eligible for ongoing or non-ongoing employment, Australian Citizenship is required.
TO APPLY, please visit: https://www.awm.gov.au/get-involved/work-or-volunteer/employment
If you experience any problems with the application system please contact the Recruitment Team on 02 6243 4234 or email [email protected]
