The Museum of Applied Arts and Sciences (MAAS) is an executive agency of the New South Wales State Government. Embodying the best of design ingenuity and innovation, the Museum profiles one of the world’s great collections and is a highly successful interdisciplinary institution that sits at the intersection of the arts, design, science and technology and plays a critical role in supporting the brand and vision of the city.
MAAS currently operates three sites, the Powerhouse Museum in Ultimo, Sydney Observatory in Millers Point and Museums Discovery Centre in Castle Hill. In April 2018, the NSW Government announced the largest investment in museum infrastructure in Australia’s history, which will enable MAAS to expand its operations, and will ensure the Museum and its collection remain a critical part of our local and global communities for centuries to come.
Those joining the MAAS team at this time will be given a career-defining opportunity to work on a project will which will break new ground in the way museums do business.
The opportunity
In this role you will be the executive assistant for multiple Directors. You will provide high level executive and administrative support to the Executive Team, ensuring all administrative matters are prioritised and handled efficiently and effectively. Reporting to the Senior Executive Assistant, your key responsibilities will include:
- Managing diary appointments, scheduling and supporting meetings
- Draft and prepare correspondence, agendas, minutes, presentations and briefing notes
- Coordinating travel arrangements
- Conduct research and provide project support including drafting reports, speeches and presentations as required.
- Undertake other administrative duties to support the Executive Team including credit card reconciliations, payment of invoices and accounts as required.
About you
We are looking for an experienced and professional executive assistant to join the Executive Support Team. To be successful in this role, you must have:
- Previous experience providing executive support or office management, or an equivalent knowledge gained through a combination of education, training and/or experience.
- Demonstrated ability to work under pressure with competing deadlines, sensitive and confidential matters and to work flexible hours, as required.
- Excellent interpersonal and communication skills with the ability to liaise with diverse stakeholder and client groups.
- Ability to research and provide input into reports and briefs.
- Extensive experience in the use of the Microsoft suite software.
For more information or to apply visit: JobsNSW.
