The Museum and Art Gallery of the Northern Territory (MAGNT) is the Northern Territory’s premier cultural institution. It offers a dynamic and diverse arts, science and cultural program to more than 300,000 visitors each year.
We are both a museum and art gallery with collections, exhibitions and programs across our core areas of Aboriginal culture, natural sciences, history and art focussing on Northern and Central Australia and our near neighbours.
MAGNT’s objective is to maintain the highest standards of excellence in preserving, researching, exhibiting and communicating the record of natural history, art and peoples of the Northern Territory. Our vision is to be a world-class museum connecting people and stories of the Northern Territory.
MAGNT has seven venues: Bullocky Point, the Defence of Darwin Experience, Fannie Bay Gaol, Lyons Cottage, the Museum of Central Australia (incorporating the Strehlow Research Centre), Megafauna Central and the Alcoota fossil site.
MAGNT is currently experiencing a significant period of growth. Additionally the Government recently committed $50 million to build a new art museum in Darwin’s CBD to be operated by MAGNT.
Primary Objective:
Reporting to the Director this position is responsible for providing executive level secretarial, financial and administrative support and coordination to the Director and Assistant Director, Content and Innovation at MAGNT. The position also provides secretariat support to the Board of MAGNT.
Key Responsibilities:
- Provide executive assistance and support to the Director and Assistant Director Content and Innovation. This role is key to ensuring the timely flow of work in the Directorate office and includes coordination of communication lines; tracking and monitoring Board, Ministerial and other correspondence, monthly reporting and diary management.
- Organise the annual schedule of Board meetings; organise and facilitate meeting travel and attendance, produce and distribute agenda and board papers and produce accurate minutes reflecting the Board’s deliberations.
- Undertake various executive reporting projects and develop, implement and underatke processes to ensure timelines are complied with in regards to Ministerial, Board and other correspondence.
- Organise travel for the Director and Executive team.
- Develop and maintain professional networks, links to stakeholder groups and partnerships representative of MAGNT interests.
Selection Criteria:
- Experience in business, administration or human resource management.
- High level oral and written communication skills with proven ability to write reports and other correspondence in an environment requiring performance of multiple tasks and adherence to deadlines, with a proven ability to maintain confidentiality.
- Strong organisational skills with demonstrated ability to exercise initiative, set priorities and work under pressure to meet conflicting deadlines for a diverse range of activities across key areas of MAGNT operations.
- Experience in administrative procedures and systems including high level competency in Microsoft applications, financial management, corporate reporting and record management systems.
- Experience in NTG software systems, EIMS, TRM, VBS etc.
- Understanding of budget and financial management processes and reporting frameworks, procurement and information management frameworks.
- Understanding of human resource and administrative processes.
- An ability to interact effectively with people of different cultures and beliefs.
- Energetic, self-motivated, flexible and adaptable with a sense of humour, able to multi-task and work independently in a hands-on work environment.
- A team player with an attitude of service and ability to motivate others.
- Highly developed communication and networking skills at the institutional, government and community levels.
For more information or to apply visit the MAGNT website.
