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Job description:

The Culture, Arts and Sport Division is formed of Arts Tasmania, Events Tasmania, Screen Tasmania, Sport and Recreation (Active Tasmania), the Tasmanian Institute of Sport, the Tasmanian Museum and Art Gallery, and the Operations and Client Management unit which provides operational and administrative input and support across the division. The Executive Officer provides high-level executive and administrative support to the Deputy Secretary, Culture, Arts and Sport and across the division generally. They manage ministerial workflows and support the efficient and effective delivery of a broad range of business activities and processes aligned to strategic outcomes set by government and actioned through the division’s Strategic Plan.

We are a diverse and inclusive workplace that understands the importance of flexibility. Talk to us about what flexibility may look like for you.

Duties

  • Act as the primary point of contact for the Office of the Deputy Secretary and provide high-level client service to internal and external division stakeholders.
  • Provide high-level administrative and executive support to the Culture, Arts and Sport Management team, including managing the flow of information; referral of matters for comment or further action to the appropriate branch or officer; research of files and other material; preparation of correspondence, and presentations.
  • Manage the timely, efficient and effective flow of ministerial information and documentation through undertaking a range of tasks associated with ministerial correspondence including operating, updating and maintaining the ministerial tracking and other information systems, quality-assuring ministerial correspondence and other relevant documents.
  • Assist in the management of the Deputy Secretary’s diary and work schedule including collation of briefing notes and the setting up of more complex meetings, seminars and workshops for the division.
  • Provide ad hoc administrative support to other areas within Culture, Arts and Sport, including committees and forums coordinated by the division.
  • Organisation of conferences, travel, accommodation, co-ordinate cab-charge vouchers, managing stationery and other related items
  • Undertake special projects and budget management tasks at the discretion of the Deputy Secretary including monitoring and reporting of expenditure against budget, seeking and tracking approvals for senior management travel itinerary, delegate expenditure reports and HR costing for the division and the purchase of materials and supplies.
  • Provide support in the use of Content Manager and its workflow in collaboration with the operations team.
  • Review business processes, information systems, organisation and equipment with a view to continuous improvement.
  • Perform other duties as envisaged by the assigned classification under the relevant industrial award of agreement and in accordance with the skills, competence and training of the occupant.

Desirable Requirements

  • Demonstrated experience in office administration and procedures within an executive environment, sound understanding of financial concepts.
  • Driver’s license

For more information or to apply visit: JobsTas.