The Museum has an exciting opportunity for a highly motivated and organised professional to join the agency in the role of Facilities and Information Technology Administration Officer. The successful candidate will work as part of the Facilities and Security Management Team providing:
- information management
- quality administrative support
- project meeting support
- finance support.
The position provides general administrative, project and operational support to the Facilities and Security Management Team. This includes coordinating monthly progress reports, recording and distributing meeting minutes, coordinating meetings with internal and external consultants and staff, writing minor proposals, assisting with procurement processes, monitoring of the team budget, managing the timely payment of invoices, managing the job log system, credit card reconciliation and documentation management for the Business Unit.
The key duties of the position include:
The successful candidate for this position will have excellent time management, communication and organisation skills. You will be responsive, agile and have a strong eye for detail. You will thrive working in busy environment, enjoy meeting a range of people and be highly self-motivated. You will work in a fast paced environment where priorities shift and your ability to be flexible and adapt to change is paramount.
As the Facilities and Information Technology Administration Officer, you will be able to use initiative to develop and implement processes and systems that streamline and support the efficient operations of the Business Unit. You will have a willingness to learn and enjoy working in a team environment. You will be able to work independently to achieve outcomes.
Key responsibilities of the position include:
- Assist the Facilities and Security team to manage information through electronic record keeping systems, databases, contact lists and other information sources.
- Coordinate the repair and maintenance of items identified in the project defects lists and job tracking system including, liaison with contractors and reporting back to internal stakeholders
- Update the team’s intranet site to keep it up to date
- Liaise with venues, contractors and consultants in regard to Museum requirements including through the Work orders meetings and organising activities
- Ensure that work within the job logging system is allocated to the appropriate resources and that the Museum staff are kept up to date with job progress/tracking
- Process purchase orders, and invoice processing and provide the Facilities and security team with regular budget reports
- Ensure that building plans (for example as built) and construction drawings are controlled
- Contract meeting and governance
- Audit and WHS inspections recommendations and actions monitoring
Eligibility
Aboriginal and Torres Strait Islander people and those from culturally diverse backgrounds are encouraged to apply. The National Museum of Australia is an equal employment opportunity workplace.
The National Museum of Australia is committed to ensuring a child-safe and child-friendly environment. All employees are expected to demonstrate a commitment to, and support for these principles in theory and practice.
Ready to apply?
Visit https://www.nma.gov.au/about/employment and apply online.
