Leading Museums, Museum Leaders

Finance and Compliance Officer – MoAD

Closing date:   June 9, 2023
Institution:   Museum of Australian Democracy - Old Parliament House
Salary:   $76,307 to $80,949
Employment status:   This is a non-ongoing appointment for the period of 12 months with the possibility of ongoing.
Location :   Parkes ACT
Contact name:   Carol Allnut, 02 6270 8122
Contact email:   recruitment@moadoph.gov.au

Housed in one of Australia’s most prominent national heritage-listed buildings, the Museum of Australian Democracy at Old Parliament House was the first museum in Australia dedicated to telling the story of the journey of our democracy. It seeks to provide a range of innovative exhibitions, tours, interpretation, education programs and public activities that will inspire and challenge visitors to explore democracy from its ancient roots to the present day and possible futures.

The Finance team is responsible for the financial management of Old Parliament House (OPH) including internal financial control, financial delegations, Accountable Authority Instructions (AAI’s), administrative procedures, accounts payable and receivable, asset management and external and internal budgeting.

OPH is a small Corporate Commonwealth Entity (CCE) and maintains one set of accounts covering the running costs of the entity and assets: and the heritage building and furniture and the Galleries of Australian Democracy.
The position sits within a small team who deliver financial activities. The team is committed to providing excellent client-focused services to our staff. The successful applicant will need to demonstrate technical capacity and sound judgement, including the ability to improve and streamline business processes.

The key duties of the position include:

Under the broad direction of the Finance Manager:

  • Prepare monthly and ad-hoc finance reports as required to ensure appropriate management of funding.
  • Engage with and provide high-quality service and support to internal and external stakeholders.
  • Maintain the General Ledger in Finance Management Information System (FMIS) including updating budgets, processing accruals, corrections, and reconciliations.
  • Supervise the technical day-to-day finance activities, including AP/AR, corporate credit card, and travel to ensure financial records are maintained accurately.
  • Maintain fix asset register.
  • Prepare and process monthly FMIS journals and CBMS entries.
  • Prepare monthly visitor data reports.
  • Manage the administration of capital projects and work closely with project managers to ensure capital accounts are maintained accurately and purchases are consistent with internal budgets, Accountable Authority Instructions, and accounting standards.
  • Support heritage building management and related accounting and capital management requirements.
  • Assist in the development and maintenance of policies, procedures, and Work Instructions.
  • Assist the finance manager to implement system change and other business improvement activities.
  • Assist as required in the preparation of monthly and annual financial statements.
  • Assist with the preparation of various reports and surveys including but not limited to HR Monthly report; ANAO Audit reporting; SES Cap Data report; Harradine report; Annual report; ABS surveys.
  • Act as the financial accountant during times of leave.


Employment with the Museum of Australian Democracy is subject to the following conditions:

  • Citizenship – To be eligible for employment with MoAD, applicants must be an Australian Citizen.
  • Security Clearance – The successful applicant will be required to undergo and maintain a security clearance at the baseline level.

For more information or to apply visit: APSJobs.


The Council of Australasian Museum Directors cannot take responsibility for the accuracy of the information given in the Positions Vacant listings. Please click through to the website of the museum advertising the position to check details and seek updates.
Council of Australasian Museum Directors c/o Lynley Crosswell, Museums Victoria, GPO Box 666, Melbourne VIC 3001, © CAMD 2023
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