Duties
The Australian War Memorial combines a shrine, a world-class museum, and an extensive archive. The Memorial’s purpose is to commemorate the sacrifice of those Australians who have died in war. Its mission is to assist Australians to remember, interpret and understand the Australian experience of war and its enduring impact on Australian society.
The Finance Section manages all aspects of the Memorial’s financial systems, including Budgets and Management Accounting, Financial Reporting and Analysis, and Procurement and Contracts. It is led by the Chief Financial Officer (CFO).
The System Administration function is managed by the Budgets and Management Accounting Team within the Finance Section. Server and technical application support is undertaken by the Information Technology team.
The Finance system platform is provided by Technology One, with a number of third party systems’ interfaces.
This technical role works under limited direction, with reasonable autonomy and accountability. The work includes end user system administration, documentation, training, end of month and end of year processes, functionality design, oversight of functionality enhancement implementation, and co-ordination of testing.
The position is a liaison role between the Finance and IT sections and external consultants in regard to system and maintenance issues.
The work also includes the provision of a helpdesk service, assisting in the resolution of system and processing problems and provides other support as required to support business plan activities.
Key functions of the role:
- Manage Technology One administration activities, to support day to day running of the Finance system, ensuring that the system is reliable and available at all times (on call after hours it needed), including end of financial year rollovers.
- Respond to requests for system enhancements & fixes as needed, decide on solutions and implement, in alignment with CFO general instructions, and AWM specific governance.
- Initiate and provide recommendations for system changes and improvements to the CFO, external 3rd party service providers and system users.
- Provide system support in relation to the Finance system interfaces with external systems, such as Memorial’s E-Business and program bookings system, Aurion payroll, and a future customer relationship management system, as relevant to the Finance system, including system interface reconciliations where needed.
- Ensure all upgrades and amendments to configuration are appropriately tested and migrated in accordance with Information Technology procedures.
- Researching and providing solutions that may be complex in nature, to system issues or minor enhancements.
- Development of business intelligence reporting/data.
- Project manage system enhancements.
- Provide contract management of 3rd party service providers supporting Tech One.
- Represent the Finance Section as point of contact with the Project Team implementing ICT Modernisation initiatives & how they impact finance systems & processes, for example Retail & CRM systems.
- Develop and deliver training to staff.
- Represent the Memorial at external user group forums (other government agencies).
- Undertake other duties as required to assist the section to achieve its Business Plan activities.
Eligibility
The Memorial is committed to workplace diversity and maintains an environment that values the contribution of people from different backgrounds, experiences, and perspectives. The Memorial welcomes applications from Aboriginal and Torres Strait Islander people, veterans, mature age people, people from diverse backgrounds and people with a disability. To be eligible for ongoing or non-ongoing employment, Australian Citizenship is required.
Notes
RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information see: http://www.apsc.gov.au/priorities/disability/recruitability.
For more information or to apply visit: APSJobs.
