The Governance Officer undertakes and coordinates executive and governance activities and functions within the agency. This position provides high-level support to executive as well as providing support services the board and board working groups. This role develops and implements systems, guidelines and key processes to ensure agency accountability and performance and reporting requirements are met.
KEY ATTRIBUTES
Our ideal candidate will have:
- Well-developed time management skills and the proven ability to effectively manage workloads and competing priorities to meet agency deadlines with limited supervision
- Demonstrated ability to work effectively within a small team, share knowledge, show initiative and sound judgement and take responsibility for personal development
- Well-developed oral and written communication and interpersonal skills with the proven ability to build and sustain positive working relationships
- Ability to use a range of applications such as Microsoft Word and Excel and the capability to quickly acquire knowledge of other relevant systems
- Stakeholder management and a demonstrated ability to liaise with people at a number of different levels
- An understanding of whole of government and governance frameworks, including the ability to acquire an understanding of relevant legislation; and
- Experience in the delivery of secretariat services including the preparation of high quality and accurate papers and reports is highly desirable.
The successful candidate will be responsible for the administration of governance within the agency and the provision of administrative support to executive with office management and workflow. Other duties include:
- provision of efficient and effective secretariat services including meeting coordination, liaison with internal and external stakeholders, preparation of papers, attendance at committee meetings and the provision of detailed and accurate minutes
- Coordination of Key Performance Indicator (KPI) reporting
- Managing tight timeframes to meet committee and stakeholder requirements
- Ensuring the maintenance and record management of all committee records including Terms of Reference, meeting minutes, action and decision registers as well as the forward agenda setting plan
- Preparation and coordination of briefings and correspondence from the portfolio Department
- Preparation and coordination of senate orders and estimates
- Assisting with Annual Report contributions
- Assisting with the management of agency Fraud, FOI, PID and Privacy activities
- Assisting with the development of policies and procedures relating to governance
- Undertake a range of administrative tasks including but not limited to: organising payment and reconciliation of invoices and accounts, arranging travel and organising meetings including catering.
For more information and to apply please refer to moadoph.gov.au/about/employment
