Information Governance Officer – NMA

• information management
• quality administrative support
• project meeting support
• finance support.

The position provides general administrative, project and operational support to the Facilities and Security Management team. This includes coordinating monthly progress reports, recording and distributing meeting minutes, coordinating meetings with internal and external consultants and staff, writing minor proposals, assisting with procurement processes, monitoring of the team budget, managing the timely payment of invoices, managing the job log system, credit card reconciliation and documentation management for the business unit.

The key duties of the position include:

Key responsibilities of the position include:

• Assisting the Facilities and Security team to manage information through electronic record-keeping systems, databases, contact lists and other information sources.
• Coordinating the repair and maintenance of items identified in the project defects lists and job tracking system, including, liaison with contractors and reporting back to internal stakeholders.
• Updating the team’s intranet site to keep it up to date.
• Liaising with venues, contractors and consultants in regard to Museum requirements, including through the work orders meetings and organising activities.
• Ensuring that work within the job logging system is allocated to the appropriate resources and that the Museum staff are kept up to date with job progress/tracking.
• Processing purchase orders, and invoice processing and provide the Facilities and security team with regular budget reports.
• Ensuring that building plans (for example as built) and construction drawings are controlled.
• Contract meeting and governance.
• Audit and WHS inspections recommendations and actions monitoring.

For more information or to apply visit: APSJobs.