The key duties of the position include:
Reporting to the Chief People Officer you will provide administrative support to the People and Culture (PAC) team across all aspects of the employee lifecycle, such as on boarding, changes in employment and off boarding. You will also respond to PAC queries in a timely manner and assist in document filing, invoicing and tasks that arise to ensure an outstanding employee experience.
On a day-to-day basis, your responsibilities will include but not limited to the following:
- End to end PAC administration across all touch points of the employee lifecycle including recruitment (drafting employment contracts), training enrolment/reporting, creation of new starter packs, on boarding, ordering of name badges, coordination of lockers, ordering of uniforms, assist with booking group induction sessions and tours and off boarding tasks related to PAC record maintenance.
- Produce a variety of PAC letters. Maintain PAC files in order, scanning documents into files as required. Coordination of confidential and time-sensitive material.
- Assist in identifying, coordinating and facilitating staff enquiries whilst delivering an excellent candidate experience and positively promoting the Museum’s vision, mission and values.
- End to end processing of invoices along with external stakeholder management relating to the invoice process.
- Provide general administration support to the broader People and Culture team, which includes assisting with booking meeting rooms, setup of meeting rooms as well as assigned project related work.
- Maintain stationary/office supplies at all times and place orders when necessary.
- Assist the Chief People Officer (CPO) as well as other PAC team members identified by the CPO with any ad hoc projects/tasks.
Key Selection Criteria:
- Tertiary qualifications in relevant business subject or sound experience working in a similar role.
- Ability to multi-task, prioritise competing demands and provide a high level of accurate and timely work.
- Commitment to deliver a high standard of work with an eye for detail.
- Demonstrated experience working with data in excel, drafting letters/ emails and producing PowerPoint presentations.
Eligibility
This position is open to all eligible members of the community and we encourage applications from Aboriginal and Torres Strait Islander people, people with a disability and people from every cultural and linguistic background. To be an eligible member of the community, you must be an Australian citizen. Applications may be accepted from Australian permanent residents who are in the process of acquiring Australian citizenship.
Notes
Selection for this position will be made on the basis of relative merit which will be assessed against each item of the selection criteria. Applications that do not address the selection criteria will not be considered for short listing by the Selection Committee. As part of the selection process the selection committee may invite candidates to undertake psychometric test, you should advise the selection committee if you have any special needs. Psychometric tests may be used as the initial short-listing test or later in the selection process. Some tests are very short while others may take one or more hours.
For more information or to apply visit: APSJobs.
