About the Division
The Strategy, Governance and Development Division supports the Australian Museum to deliver its strategic priorities through strong governance, effective business operations, inclusive practice and meaningful stakeholder engagement.
About the Role
As the Divisional & Governance Coordinator, you will provide high-level executive, governance and administrative support across the Strategy, Governance and Development Division. Working closely with the Director, you will coordinate divisional operations, correspondence, records, procurement activities and the flow of information, while delivering secretariat support for Board committees, advisory panels and other governance forums. You will prepare high-quality agendas, papers and minutes, monitor actions, maintain governance records, support audit and reporting activities, and coordinate accessibility and inclusion governance activities. Through this varied and highly connected role, you will help strengthen organisational governance, support informed decision-making and keep important divisional priorities moving forward.
Employment Status:
- Clerk Grade 5/6
- Fixed Term, up to 7 months
- Full-time
You will be paid a competitive total remuneration package of $116,832 – $128,912, including an annual salary of $102,936 – $113,579, plus employer’s contribution to superannuation (currently 12%) and annual leave loading.
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About you
You are a highly organised, proactive and adaptable professional who enjoys bringing structure to complex and fast-moving work. You have demonstrated experience providing executive support to senior leaders and coordinating committees or governance forums, with strong skills in preparing accurate documentation, managing meeting cycles and balancing competing priorities.
You exercise sound judgement, handle sensitive information with discretion and maintain a high level of attention to detail, even when deadlines shift. A confident and respectful communicator, you build trusted relationships with senior executives, Board and committee members, advisory groups and other diverse stakeholders, and take pride in delivering reliable, inclusive and customer-focused support.
To be eligible for this role at the Australian Museum, you must hold full working rights in Australia and meet all essential requirements listed in the position description.
Knowledge and Experience
- Demonstrated experience providing executive and administrative support to senior leaders including diary management, meeting coordination, correspondence and secretariat services
- Demonstrated experience providing secretariat support to multiple committees and governance forums with strong organizational skills and attention to detail in managing concurrent meeting cycles and documentation requirements
- Knowledge of governance frameworks, compliance requirements and administrative systems with proven ability to coordinate governance activities and maintain records
- Understanding of disability access legislation and standards with experience supporting accessibility initiatives or consultation activities
- Proven ability to prepare high-quality documentation, manage competing priorities and liaise effectively with diverse stakeholders including senior executives and external parties
- Experience with financial transactions, procurement processes and information management systems in a complex organizational environment
- Experience using Tessitura CRM system an advantage.
- Availability to attend after hours events as required
Essential Requirements
- Adequate knowledge and experience in order to deliver the Key Accountabilities and perform to the Focus Capabilities outlined in this Role Description
About the Australian Museum
The Australian Museum is truly a great place to work. We aim to be a leading voice for the richness of life, the Earth and culture in Australia and the Pacific. We commit to transform the conversation around climate change, the environment and wildlife conservation; be a strong advocate for First Nations’ culture; and continue to develop world-leading science, collections, exhibitions and education programs.
The Australian Museum acknowledges that we operate on the lands, waters and skies of many First Nations Peoples. As Australia’s first museum, we share the responsibility of advocating for Country and honouring First Nations Peoples and knowledges.
Check out our current exhibitions and events here
Benefits
Besides working together with other like-minded people, you will have access to professional development opportunities and dedicated Wellbeing programs.
How to Apply
Applicants must submit
- A cover letter (up to 2 pages) which address the role description’s essential requirements, key knowledge and experience.
- Resume
As part of the online application process, you will be prompted to answer the following targeted questions:
- Tell us about a time you managed multiple competing priorities and deadlines. How did you organise your work, maintain attention to detail and ensure key requirements were delivered on time? (350 word maximum)
- Describe a time you coordinated a sensitive or complex matter involving stakeholders with different perspectives or needs. How did you build cooperation, communicate appropriately and support a successful outcome? (350 word maximum)
The successful candidate applicant will be subject to national criminal records check.
Contact person: Amanda Farrar; Director, Strategy, Governance and Development, [email protected]