Venue Coordinator (Events) – Multiple positions
Museums Victoria is a diverse and exciting place to work. Ever fancied working at Museums Victoria? There is a tremendous casual position in the Museum Spaces Department of Museums Victoria, with exciting career prospects to grow and develop.
ABOUT MUSEUMS VICTORIA:
Museums Victoria cares for the State scientific and cultural collections, providing visitor access, activities and events across our venues – Melbourne Museum, Royal Exhibition Building, Bunjilaka Aboriginal Cultural Centre, Immigration Museum, Scienceworks, Melbourne Planetarium and IMAX cinemas. We present unique and exceptional experiences for more than 2 million visitors each year, who come from all over Australia and around the world to be inspired and to learn about themselves and the universe we inhabit.
To learn more about Museums Victoria, please visit museumsvictoria.com.au/about-us/
THE OPPORTUNITY:
Australia’s largest public museum organisation is seeking experienced and talented Venue Coordinators to join the Museum Spaces team to deliver high-quality event expertise by facilitating the safe and effective installation, execution and de-installation of client events.
Working alongside the Museum Spaces team, the key duties of this role include:
- Implement and review customised event documentation including but not limited to floor plans, event orders, licensee and exhibitor manuals, and venue standard operating procedure; communicate relevant event information throughout the event;
- Monitor and facilitate activities within each event venue and surrounding precinct to ensure clients and contractors are working in a manner within Occupational Health and Safety requirements providing a safe environment including acting as Chief, Deputy or Area Warden for emergency evacuations; Ensure any risks and incidents are reported in the appropriate manner;
- Work with the operations team, clients, contractors and visitors to coordinate the resolution of operational issues, at times without direct supervision and be a first point of contact (as directed), ensuring client satisfaction without compromising safety or security and in line with standard operating procedures;
- Monitor the special requirements of each venue to ensure damage is minimised and the condition of the building is maintained. Complete basic maintenance and repair tasks as required;
- Oversee the event-specific venue-related services (e.g. car parking, kiosk, telecommunications, audio visual, equipment hire, utilities connections and specialist products/services;) during hire licence periods to ensure client satisfaction and compliance with Museums Victoria policies and procedures.
- Operate lifting equipment such as scissor lift, forklift and knuckle boom;
- Enhance the client relationship at every opportunity by delivering consistent and continuous levels of service during the hire licence period;
- Ensure the completion of event-related documentation such as, but not limited to; event checklists, event reports, incident reports, maintenance reports and compliance reports;
- Comply with Museums Victoria’s policies and procedures and with relevant legislation and regulations and ensure Occupational Health & Safety standards are reinforced and maintained.
Note: The incumbent can expect to be allocated duties, not specifically mentioned in this document, but within the capacity, qualifications and experience normally expected from persons occupying positions at this classification level.
HOW TO APPLY:
To view the position description and to apply, visit Careers – Museums Victoria.
To apply, please submit the following:
- A Cover letter that outlines your interest in this role.
- A current CV detailing relevant experience.
- A document that outlines your own written responses to our Key Selection Criteria
Please note: Applications that do not include the above elements will not be considered.
