Visitor Services Administration Officer, Last Post Ceremony
The LPC team is responsible for the overall organisation, coordination and administration of every LPC, as this is integral to the Memorial’s ongoing commitment to remembrance and understanding of Australia’s wartime experience.
The successful candidate will need to have an excellent work and customer service ethic, including comprehensive judgment and problem solving skills. They will also need to contribute and communicate effectively not just within a large and diverse section, but with other internal and external stakeholders. These will include families and Veterans organisations seeking to have a loved one commemorated at an LPC. Fostering and maintaining strong professional relationships is also essential to the role as is empathy. Additionally, successful candidates will be responsible for the ongoing administration and coordination of LPCs, including all aspects from responding to initial enquiries, negotiating workable outcomes, and achieving annual budget targets.
Core Responsibilities
Under general direction you will be responsible for:
- Providing efficient and responsive communications to internal and external stakeholders (including Memorial staff, and LPC families) ensuring concise, polite, and professional standards that build and maintain strong working relationships.
- Negotiate workable alternates when scheduling conflicts exist or when resources are pressured.
- Ensuring constructive planning to achieve Memorial objectives within a performance management framework.
- Contributing positively within the CVE section as well as the wider Memorial by providing information and advice surrounding LPCs and apply people management strategies in accordance with current APS workplace values.
- Providing a wide range of administration and office support tasks including but not limited to, calendar management, drafting email and written correspondence, and assist with reporting and section purchasing utilising TechnologyOne (Financial Management Information System) and SharePoint (Content Management System).
- Working collaboratively as part of the wider CVE section in support of the Memorial Redevelopment Program.
- LPC Administration Officer – Undertake basic research into historic military documents and service records.
Additional Requirements:
This position will be required to:
- Undertake training and then apply emergency response practices (applicants must be able to move freely up and down stairs to fulfil this component of the role);
- Undertake manual handling tasks; and
- Assist with other work in the CVE team at a level as required including possible assistance with ticketing and volunteer coordination.
The Memorial is committed to workplace diversity and maintains an environment that values the contribution of people from different backgrounds, experiences, and perspectives. The Memorial welcomes applications from Aboriginal and Torres Strait Islander people, veterans, mature age people, people from diverse backgrounds and people with a disability. To be eligible for ongoing or non-ongoing employment, Australian Citizenship is required.
To apply please visit: https://www.awm.gov.au/get-involved/work-or-volunteer/employment
If you experience any problems with the application system please contact the Recruitment Team on 02 6243 4234 or email [email protected]
